Preparing Public Meeting Minutes for Posting

All Public Meeting Minutes received for posting on the web have been converted to the Town’s document management system. Minutes are now available, organized in folders by Board or Committee and Calendar year and accessible via a weblink. In the process of conversion, these documents, where the file format allowed, have been converted to Text, OCR’d and Indexed to provide enhanced ADA browse and search capabilities. Please take a minute to review tips for searching when you log in for the first time.

Guidelines for Preparing Public Meeting Minute Submissions for Web Posting
Public Meeting Minutes can now be posted directly by internal departments while external users may submit approved minutes for web posting by emailing the document in electronic format to Webmaster@FraminghamMA.gov. Please note: To be accepted for posting, the external user must be a current member of the Board or Commission for which minutes are submitted.

Documents may be created and submitted either as Word (.doc) or Adobe (.pdf) files. Please note that documents created in Word but saved as .html files or documents that have been scanned or contain images cannot be converted to Text, OCR’d or Indexed. It is recommended that any scanned pages or images be provided as separate files from the main document and be tagged for ADA screen readability.

For consistency, please adopt the following naming convention in submitting minutes
mm-dd-yyyy Name Minutes.doc

For example minutes for an 8/15/06 Government Study Committee would be saved in a file named
08-15-2006 GSC Minutes.doc

Public Meeting Minutes

School Committee Meeting Minutes

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